LOGISTICS • SHIPPING • OPERATIONS

Vivian
Manahan

Logistics, freight forwarding and operations professional supporting U.S., Canadian and international clients, with hands-on experience in shipping, order fulfillment, 3PL coordination, freight brokerage, import documentation, security filings, container monitoring and customer service.

Vivian Manahan
International Client Experience Canada client visit & training • 2022

About Me

I am a results-focused logistics and operations professional experienced in coordinating day-to-day shipping, handling customer requirements, resolving service issues and keeping orders moving accurately and on time. I work comfortably across fast-paced operations where communication, attention to detail and follow-through matter.

Shipping Coordination

Carrier and vendor communication, shipment booking, outbound shipping, FedEx labels, Bill of Lading, packing slips and invoices.

Order & 3PL Support

Order fulfillment, 3PL order entry, inventory monitoring, issue escalation and customer service through email.

Operations Leadership

Team training, workload planning, KPI monitoring, incident escalation, account management and process improvement.

8+ Years

Experience across logistics, freight, imports, shipping and operations.

International Accounts

Experience supporting clients and accounts in the U.S., Canada and the Netherlands.

Leadership

Managed operations, monitored KPIs and trained and mentored a 15-person team.

HOW I CAN SUPPORT YOUR BUSINESS

Logistics & Operations Services

I provide end-to-end operational support across order fulfillment, warehousing, transportation, freight forwarding and import processes. My focus is keeping shipments organized, documentation accurate, stakeholders updated and day-to-day logistics moving efficiently.

Operations • Shipping • Order Processing • Track & Trace • 3PL Warehouse Orders • Logistics • Data Entry • Accounts Payable • U.S. & Canada Import Security Filings • Container Monitoring • Import Documentation & Processing

Order Fulfillment

Order Processing, Warehousing & Shipping

  • Coordinate with vendors, warehouses, truckers and third-party logistics providers.
  • Manage a high volume of daily customer service emails, coordinating inquiries, shipment updates, and timely follow-ups.
  • Create UPS, USPS and FedEx shipping labels.
  • Process order fulfillment and 3PL warehouse orders.
  • Prepare Bills of Lading, packing slips and invoices.
  • Book outbound shipments and coordinate carrier pickups.
  • Monitor orders, inventory and shipment status through completion.
Transportation

Freight Brokerage & Logistics Coordination

  • Communicate with carriers, truckers, drivers and customers throughout the shipment lifecycle.
  • Process delivery orders and coordinate dispatch requirements.
  • Schedule pickup and delivery appointments with receiving facilities.
  • Provide customers with timely pickup, transit and delivery updates.
  • Prepare and compare freight quotations based on shipment requirements.
  • Manage transportation-related email communication and follow-ups.
International Freight

Freight Forwarding & Import Operations

  • Process pre-alert documentation, AMS, eManifest and Importer Security Filing (ISF) data.
  • Prepare and send arrival notices and delivery orders.
  • Coordinate customs-clearance updates with customs brokers and other stakeholders.
  • Support airfreight quotations and pricing requests.
  • Post and process agent debit notes.
  • Track shipments, containers and milestones and communicate status updates.
  • Handle customer service and communication with overseas agents.
  • Create and maintain importer and supplier organization codes.
  • Register and update consolidation, shipment and brokerage files.
  • Follow up on telex releases and update shipment records.
  • Maintain eManifest layouts and rail-leg updates.
Customs & Administration

Customs Brokerage & Back-Office Support

  • Support customs brokerage workflows, including B-job and S-job processing.
  • Compile shipment and customs documentation for processing and recordkeeping.
  • Provide data-entry support for freight, customs and operational records.
  • Support accounts payable and related documentation workflows.
  • Manage high-volume inboxes, follow-ups and operational email correspondence.

Systems & Tools

Experience working with logistics, freight forwarding, order-management, accounting and productivity platforms.

CargoWise One
QuickBooks
Zenventory
Extensiv
Google Docs
Google Sheets
BravoTran
MyCargo
CargoNet
FedEx
UPS
USPS
PCS
Microsoft Outlook
Microsoft Excel

Experience

A career built across logistics coordination, freight operations, import services, customer support and team leadership.

Order Fulfillment & Logistics Support

Coop's Hot Fudge • USA
  • Confirm customer orders and verify order details prior to fulfillment.
  • Submit confirmed orders to the warehouse and coordinate fulfillment requirements.
  • Arrange and book LTL freight when required based on shipment size and delivery needs.
  • Record shipping and tracking information once orders are dispatched.
  • Finalize customer invoices after shipment details have been confirmed.
  • Support the order lifecycle from customer confirmation through warehouse fulfillment, shipping and invoicing.

Virtual Assistant – Order Processing & Shipping Coordinator

FlexoCraft Prints • New Jersey, USA
  • Coordinate with vendors, truckers and third-party logistics providers.
  • Handle customer service and email communication.
  • Create FedEx shipping labels, Bills of Lading, packing slips and invoices.
  • Manage order fulfillment, 3PL order entry and outbound shipping.
  • Monitor inventory and escalate missing orders, delays and shipping issues.

Operations Manager

Maugle Data Processing Center • Makati, Philippines
  • Managed daily operations for freight and customs teams.
  • Served as account manager for U.S., Netherlands and Canada accounts.
  • Developed workload structures, processes and operational efficiency improvements.
  • Trained and mentored 15 account operators.
  • Handled incident investigation, escalation, performance evaluation and reporting.

Team Leader / Imports

Freight Forwarding & Imports
  • Led customer service staff, delegated workloads and trained new team members.
  • Monitored procedures and KPI performance.
  • Handled import documentation and accounts payable processing.

Data Entry Specialist

Ramiento Data Processing Center • Makati, Philippines
  • Processed import ocean freight data and transferred documents into database systems.
  • Handled consolidations, FCL and LCL shipments.
  • Reviewed customer orders and data-entry requirements for accuracy.

Import Declarant

Nippon Express Philippines • Taguig, Philippines
  • Processed import permits for the Philippine Economic Zone.

Core Skills

Practical experience across shipping, imports, account management, operations and customer-facing logistics support.

Order Processing Shipping Coordination Freight Operations Import Documentation Customer Service 3PL Order Entry Shipment Handling Inventory Monitoring Bill of Lading FedEx Shipping Cargowise Microsoft Outlook Microsoft Excel KPI Management Team Training Process Improvement
CAREER HIGHLIGHTS

Professional Journey

Selected highlights from my professional development, international client exposure and operations leadership experience.

Education & Credentials

Bachelor of Science in Customs Administration

Import and Export
Midway Maritime Foundation Inc.
2017

Lean Six Sigma Yellow Belt

Certified August 2021
Certification No. 36880274

International Client Visit

Canada • September 2022 • 20-day overseas client visit and training engagement.

Let’s Work Together

Need dependable support for your logistics and back-office operations? I can help manage orders, shipping, freight coordination, tracking, import documentation and day-to-day customer communication so your team can stay focused on growth.